The records saved using the Record Type I want to remove have been deleted. However, when I try to delete or remove the Record Type I get the following message 'Records of this type exist on the dataset. Remove is not allowed.' I have tried to open the dataset > properties (see attachment) but I don't know where to go or what else to do next.
3) Change your search method to "all" (TRIM 7) or "date registered 1/1/1900 - today" (TRIM 6.x)
4) Click the filter tab
5) Untag all
6) Tag only the record type you're trying to remove
7) Click Ok
8) In the search results window, right-click->tag all
9) Right-click->Administrative Tools->Delete
10) Click ok if prompted to action on all tagged records
11) Click ok in the "delete Record" dialog
12) Click Yes to All
If these records are folders and used as the default container for a document queue you may get an error and have to remove those queue. If they are documents you may get errors on the first pass (or few passes) when you try to delete a document which has a later version. If that happens just repeat the process until they are all gone.
Now that all of the records have been removed you can delete the record type, assuming it's not used for any other core defaults (like maybe document queues).
I have been successful in removing the Records saved in by the Record Type I want to delete, but I am still beeing prevented from deleting the Record Type. when I try, I get the same message RECORDS OF THIS TYPE EXIST ON THE DATASET. REMOVAL IS NOT ALlOWED.
I've tried to go the dataset properties but I am not sure if this is possible because when I go to File>Open Dataset >Properties i don't know where or what I need to do.
Is there any other way around it or am I looking in the wrong place?
If you followed the steps provided there should be no records of that type.
Remember though you'll need to be an Administrator with the highest security level and all caveats in order to see all records of that type. The fact you're getting that error message indicates there are some you're not seeing in the seach results. Update your location's profile and try again.
Perhaps the message is a tad erroneous (wouldn't be the first time with TRIM!) and it is not actually records that are associated. Perhaps another record type is using the one you are trying to delete for it's numbering pattern? Maybe something else along similar lines...
I followed your advice and I was able to delete the Record Types. The message that kept coming up about the Dataset kept tripping me up. In the end, it was containers used as defaults (document queue).